ARLINGTON, VIRGINIA – For years, Arlington County, Virginia’s Human Resources Department faced challenges receiving, tracking, storing and retrieving information for its 3,500+ employees. Since the implementation of its Enterprise Resource Planning (ERP) system in 2006, many HR transactions have been automated which helped streamline operations and increase efficiency. However, the County still had huge amounts of paper coming into the HR department that had to be processed, filed and managed by its staff – including new hire forms, performance appraisals and pay / benefit changes.
After considering various options for reducing paper and improving processes, the County decided that it could have its primary needs addressed and get the most value by implementing an HR solution within its existing Enterprise Records Management System (ERMS). Arlington County first deployed ERMS in 2005 as a records management solution. Since then, the County has expanded the scope of ERMS beyond traditional records management functions to include line-of-business solutions. ERMS is based on Hyland Software’s award winning OnBase product for Enterprise Content Management (ECM).
With help from Versivo, the County was able to implement an enterprise strength HR solution built within their existing OnBase system. The solution is tightly integrated with the County’s Oracle E-Business Suite (EBS) ERP system. The new OnBase for HR solution eliminates paper previously associated with the County’s employee appraisal process and coverts paper-based employee records to digital documents for secure storage and retrieval.
Since going live with Versivo’s HR Solution in May 2011, that County has realized the efficiency gains they envisioned, have saved thousands of pieces of paper and received positive feedback from users across the organization. According to Jeanne Wardlaw, Compensation Division Chief at Arlington County, “Working with Versivo was beyond easy. We needed a robust solution that reduced paper, streamlined operations and securely provided anytime, anywhere access to employee records. Versivo, in partnership with Arlington’s Department of Technology Services delivered for us. “
To learn more about the solution that Versivo implemented for Arlington County’s HR Department, visit www.govtech.com to view an archived Government Technology webinar presented by Arlington County highlighting their OnBase for HR solution at:
Versivo is an information technology and business process consulting firm committed to delivering measurable results and value to its clients. Versivo serves diverse markets, including healthcare, government, nonprofit and private sectors with a mission to consistently enable clients to compete, advance and thrive. By adhering to a higher standard; partnering with companies that complement its products and services; embracing open standards; and recruiting and retaining the best, brightest and most passionate people in the industry, Versivo has proven itself to be a different type of IT consulting company.
Located in the heart of the Washington, D.C. metropolitan area, Versivo services clients onsite locally and throughout the country. For more information and to read project case studies, visit www.versivo.com or call (866) 222-2145.